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Help! New ways to improve an Accounts Payable Specialist job.?

40 people were fired today, 10%reduction; 3 people in accounting. The leftover, us, was challenged to come up with new ideas of how to make work more efficiently. I don't process a lot of invoices a day about 10-20, but there are a lot of part returns and some vendors have a high parts returns and high delinquency rate, especially China vendors. Since we prepaid them, I don't know how to bring their delinquency rate down. Parts are cheap, but bad, hence the high RMA %. With exception of a few vendors the rest have at least 30% of returns and 12% or more delinquency rate (no credits or replacements for the bad parts). Since, I clear the wires: I've spoken up times and times that it's better off to buy expensive parts domestically and get rid of China vendors (no offence to Chinese people), not to mention the higher freight cost that is factored in, but I'm no business analyst. The purchasing boss is a baby that needs babysitting, don't make me go there. Anyway, I have this urge that I need to speak up and come up with some solutions in our messy company, because I would blame myself for not doing something if I would get fired too. Ok, so other things to considers: we operate with paper invoices, massive paper invoices. In the previous company the invoices were scanned and some of the bills were automatically paid: pros: we don't have to cut checks, cons: still we will need to process the invoices and there is a risk of being overcharged, which will translate in more time. We are 5 in A/P and each one works on vendors that start within a specific range, eg. I work on vendors between A-G, in addition to clearing international wires and I have an A/R customer to bill once a week also. I offer to take on some of the tasks of the person who was let go, but three of her vendors went to someone else, being in a different letter range. The only thing left was submitting UPS claims, which I offered to take over, but thinking back: was this too much of of an admin work and will this lower my AP position, I shouldn't have offered myself to take it? I might be next to be cut. I mean: why was she let go? She was as good as anybody else, no criteria at all, letting people on a whim... ?! Anyway, I'm sorry for the long essay, any help is appreciated. Serious answers please. Thank you.

Asked By: - 12/14/2012
Best Answer - Chosen by Asker
1. As far as the past transactions are concerned, the only course left is to follow up with the delinquent vendors. If the amounts are large, visits may also be paid to the vendors to settle the matter... More
Answered By: Mohammad - 12/17/2012
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